PokaMind Notes

After every meeting, Notes writes how it went from what was said and when, each point with the line and time it rests on, saying "may" where it should.

• The meeting read. What was settled first, which ideas stalled based on what was said next, what is still open, and what to bring next time.
• Meeting rhythm. How talk and questions were spread across the room. A picture of the meeting, never a score for anyone.
• Follow-up drafts. A recap for the client and one for your team, each framed for its audience. You edit, you send.

One meeting tells you how it went. Fifty tell you what keeps happening.

• Ask across your meetings. Ask what was decided with a client this quarter, across every meeting.
• A brief before the next meeting. Before you meet the same people again, a short brief: what was decided, what is open, and what each person said they need, quoted.
• Who said what, over time. For people you meet often, the topics they raised and positions they stated, each with the meeting and line. What they said, never a judgment of them.
• Team spaces. Share a meeting or a project space with your team. You choose what is shared.

Notes looks at your own part of the meeting, for you: what you said and how you said it. Observable signals, never a guess at how you felt.

• Your words and turns. Your talk share, questions, hedges and filler words, and whether you let others finish.
• Tone of voice. Pitch, variation, volume and emphasis in your own speech, and how they can come across.
• Pace and pauses. Your words a minute and where a pause would help, against your own usual.
• Accent and pronunciation of your own speech. If you turn it on, Notes names the accent it hears in your own English and the sounds to practice. Only you see it, and it never looks at anyone else's speech.
• Body language, on video calls. From your own camera: gaze toward the camera, gestures, posture and smiles, and what to change. What you did, never how you felt.
• Cultural reference and framing. You choose the cultural context, such as a more direct or indirect style, and get references on how to frame your point for it. Notes never labels a person.
• Goals you set. Pick a goal, such as fewer hedges or more questions, and track it across your meetings.
• Live cues, only for you. Optional cues during the meeting on your own pace, talk time or a goal. Off unless you turn them on.

• Online and in the room. Connect your calendar for calls on Zoom, Microsoft Teams and Google Meet. In a room, put your phone or laptop where everyone can be heard. Either way, you press record.
• Your own format. Write the instruction once, such as conclusions and actions only, and every meeting comes back that way.
• Nine languages, and translation. Notes in English, Arabic, Spanish, French, Italian, German, Catalan, Chinese and Swedish, with a translated copy in the language your reader needs.
• Export to Slack, Salesforce and HubSpot. Send notes and drafts to Slack, Salesforce or HubSpot, or to your email and documents.

The person recording must tell everyone in the meeting first, and anyone can say no. If anyone objects, do not record. To help, Notes gives you a notice to show the room or post in the meeting chat.

• The transcript, your notes and your analysis are kept. The audio is not stored.
• Speakers are labeled Speaker 1, Speaker 2 and so on, and you can name them. Labels can be wrong. Nobody is recognized by voice.
• Your notes and your analysis are visible to you. They are shared only if you choose to share them.

• It does not read how anyone felt. The read comes from what was said and when, and your feedback from observable signals of your own delivery.
• It does not label anyone's origin, ethnicity, nationality or culture. Accent detection looks only at your own speech, if you turn it on, and the cultural context is one you choose.
• It gives no per-person scores and does not compare people.
• It is not for evaluating people. Our customer terms do not allow using it to assess, rank or make decisions about employees or candidates.
• It suggests. You decide.
• You always know it is AI. Notes, reads and drafts are marked as written by AI.
• For adults at work, 18 and over. Read the privacy notice (opens in a new tab).

• Project and team leads: the decisions, what is still open and a brief before the next meeting.
• International teams: nine languages, your own speech in a mixed-language room, and framing for a context you choose.
• Managers, for their own meetings. Not for assessing their team.

Do you record our meetings?

Only when someone presses record in PokaMind Notes, online or in a room. The person recording must tell everyone in the meeting first, and anyone can say no. The transcript and the notes are kept. The audio is not stored. Speakers are labeled from the meeting, and you can name them. Labels can be wrong. PokaMind does not recognize anyone by voice.

Which tools does PokaMind work with?

Meetings: Zoom, Microsoft Teams and Google Meet. Documents: SharePoint and Google Drive. AI assistants, through MCP: Claude, ChatGPT and Microsoft Copilot. Where work lands: Slack, Salesforce and HubSpot. It records only when a person presses record.

How does PokaMind fit the EU AI Act?

PokaMind gives feedback on communication from observable signals: what was said and how, such as tone of voice, pace, pronunciation and body language. It does not recognize emotions, and it does not infer anyone's origin, ethnicity, nationality or cultural background. Accent detection looks only at your own speech, if you turn it on, and only you see it, and cultural framing uses a context you choose and describes communication norms, never people. The person recording must tell everyone in the meeting first, and anyone can say no. Your analysis is yours, and PokaMind may not be used to evaluate employees. You always know when you are talking to AI. PokaMind is for adults 18 and over. Read the privacy notice.

Does PokaMind read emotions, or guess anyone's origin?

No. PokaMind tells you what you did and what to change: your pitch, pace, pauses, gaze and gestures. It does not read emotions, mood, stress, personality or intent from a voice, a face or words, and accent detection looks only at your own speech, if you turn it on, and never infers where anyone is from.